1908 - Principal Onboarding Exploration

Assuming a school has been pitched and sold on the platform, how does the principal sign up?

• How do I prove that I’m the principal?
• Matches the school email ending e.g. @mcauley.school.nz
• Matches the school database
• Issues - school email doesn’t match database e.g pamaka@tamaki.ac.nz and admin@tamaki.ac.nz 
• Send an email with a personalised login to each principal’s listed email they can later use to access principal-only info? - This might be good because they can verify to explore, rather than verify when trying to sign up later on. 

• What if they delete the email or it goes to spam?

• Button on the site to request a new email - select the school, we supply the email address (they don’t get to choose). 

• What if the email on the database doesn’t match the one they actually use?

• Verification step
• Could be solved if it matches the database one.. 
• To their email
• To their phone number
• To the school admin email that isn’t linked to the principal of the time? 
• How do I do all the policies / health and safety / privacy etc legally?
• How do I accept the terms/conditions that Voluntarily will take the responsibility of screening the volunteers?

• Memorandum of understanding (DIA approval?)

• Alongside the Board of Trustees
• Forms for the board? 

• It must be the board that signs because what happens if the principal leaves the school? Does the contract become void? 

• What information does the principal need to supply?
• Memorandum of understanding (DIA approval?)
• Legally signing off that.. 
• The school or principal themselves aren’t liable for the volunteers?
• Who is responsible for everyone’s safety during events? (e.g. rocket launch - where does the responsibility / liability lie?)
• What information does an admin / someone in the school need to provide before the account for the school can be activated?
• Where to park (and/or a map)
• Where to report on arrival
• School visitor sign-in procedure
• Who to contact if they can’t make it on the day
• Dress code
• Code of conduct around students
• Emergency procedures (fire and lockdown)
• Social media / image rights of students / privacy
• Legal rules for interacting with students on the day / after / online
• How do I onboard my teachers? 
• Can I request someone to come to school and tell them about it?
• Are there videos to watch?
• Can I dump it on someone else in my school to be responsible for all this? 
• Can I nominate others to have access to the principal’s/admin access in case I leave the school / am away?

• Is there a trial run we could do / trial period / example we could see? Board of Trustees might ask something similar. 

• How do I know if there are volunteers in my school at any given time?

• Do they want to be notified when a volunteer will be in the following day? (Helen type person might want to know this) 

• Principals are busy peeps, they probably don’t want to be disturbed by emails all the time but would like to know they can check if they want: 

• Volunteer register 
• Volunteer calendar
• Invites to volunteering events inside the school?
• How do I know how often it’s being used? (stats/data)
• See how many teachers have signed up
• See how many events have been asked for - and what, and by which teachers
• See how many hours of volunteering has been completed in their school
• See which people are giving their time - where are they from, what are their skills
• How do I know it’s working?

• What is “working?” Successful events / kids learning / kids happy / challenged / lightning staff workload / upskilling staff?

• Staff voice?
• Student voice? (surveys?)
• How do I escalate issues? (volunteers / content / etc) 
• What sort of issues could be escalated?
• Who does it go to?
• How will I be informed of what action is being taken?
• What sort of procedures are there? 
• What will be required from me or my staff?