Assuming a school has been pitched and sold on the platform, how does the principal sign up?
- How do I prove that I’m the principal?
- Matches the school email ending e.g. @mcauley.school.nz
- Matches the school database
- Issues - school email doesn’t match database e.g pamaka@tamaki.ac.nz and admin@tamaki.ac.nz
- Send an email with a personalised login to each principal’s listed email they can later use to access principal-only info? - This might be good because they can verify to explore, rather than verify when trying to sign up later on.
- What if they delete the email or it goes to spam?
- Button on the site to request a new email - select the school, we supply the email address (they don’t get to choose).
- What if the email on the database doesn’t match the one they actually use?
- Verification step
- Could be solved if it matches the database one..
- To their email
- To their phone number
- To the school admin email that isn’t linked to the principal of the time?
- How do I do all the policies / health and safety / privacy etc legally?
- How do I accept the terms/conditions that Voluntarily will take the responsibility of screening the volunteers?
- Memorandum of understanding (DIA approval?)
- Alongside the Board of Trustees
- Forms for the board?
- It must be the board that signs because what happens if the principal leaves the school? Does the contract become void?
- What information does the principal need to supply?
- Memorandum of understanding (DIA approval?)
- Legally signing off that..
- The school or principal themselves aren’t liable for the volunteers?
- Who is responsible for everyone’s safety during events? (e.g. rocket launch - where does the responsibility / liability lie?)
- What information does an admin / someone in the school need to provide before the account for the school can be activated?
- Where to park (and/or a map)
- Where to report on arrival
- School visitor sign-in procedure
- Who to contact if they can’t make it on the day
- Dress code
- Code of conduct around students
- Emergency procedures (fire and lockdown)
- Social media / image rights of students / privacy
- Legal rules for interacting with students on the day / after / online
- How do I onboard my teachers?
- Can I request someone to come to school and tell them about it?
- Are there videos to watch?
- Can I dump it on someone else in my school to be responsible for all this?
- Can I nominate others to have access to the principal’s/admin access in case I leave the school / am away?
- Is there a trial run we could do / trial period / example we could see? Board of Trustees might ask something similar.
- How do I know if there are volunteers in my school at any given time?
- Do they want to be notified when a volunteer will be in the following day? (Helen type person might want to know this)
- Principals are busy peeps, they probably don’t want to be disturbed by emails all the time but would like to know they can check if they want:
- Volunteer register
- Volunteer calendar
- Invites to volunteering events inside the school?
- How do I know how often it’s being used? (stats/data)
- See how many teachers have signed up
- See how many events have been asked for - and what, and by which teachers
- See how many hours of volunteering has been completed in their school
- See which people are giving their time - where are they from, what are their skills
- How do I know it’s working?
- What is “working?” Successful events / kids learning / kids happy / challenged / lightning staff workload / upskilling staff?
- Staff voice?
- Student voice? (surveys?)
- How do I escalate issues? (volunteers / content / etc)
- What sort of issues could be escalated?
- Who does it go to?
- How will I be informed of what action is being taken?
- What sort of procedures are there?
- What will be required from me or my staff?
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