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On boarding + Event creation –schools 9-19th of December dependent so schools availability


Project

ITF and Voluntarily - On boarding + Event creation

Testing Date/s

December 9-17th

Team

Walt, Sam

Requirements

Success Metrics

  • Time taken to complete each task

  • # Tasks completed


Context

It is still early days for the platform and although a lot of the functionality will be in place, there is still a lot of UX and UI work that needs to be done. Explaining this to the trial schools will be crucial for gaining there understanding and buy in.


Testing

Time

What

How

Notes

5 min

Support

Introductions and expectation

Have a chat and get to know each other a bit better

Run through what the session will involve

Make sure that they know we are not testing them in any way  not about their ability

  • Reiterate that this is a very early field trial - nothing is final, thigs might not always work as they expect


  • Introduced Voluntarily & Inspiring the future,

  • Talked briefly about what we do, and began test

  • Chromebook / google school

  • Primarily rely on a shared google calendar for events and venue bookings

  • Principal knew ESL number off by heart, but said that a lot of staff members wouldn’t know it without having to look it up

20 min

Walt

Platform and features

As part of getting volunteers to your school, you need to activate your school and create an Inspiring the Future activity on the Voluntarily platform. We have sent you an email which start you on this journey. Please open and click the link provided.

  • Brief them on teacher role - ask them to complete the following tasks step by step (walk though one at a time and get teachers to verbalise their thoughts and actions):

  • Access email and sign up

  • Create account

  • Complete school profile

  • Find an ITF activity to run

  • Create an ITF event with a date and location


During - Account Signup

  • Understood the concept of SSO, or logging in using google account

  • Filled in about section with goals, how they prepare students to be self managing, mission statement

Walt


Choose an ITF activity to run

Is there anything missing?

Does this have the information you thought it would? Why not?

How are you feeling about creating an activity? 

If we went here watching over your shoulder would you still create an activity? Why/why not?



Understood the concept of event template

Support


Create an ITF event with a date and location

When would you like to run your event next year between the 1st of march and 17 of April?

What kind of volunteers would you be looking for? Why?

What are your schools policy on police checking?

Is there anything important that you would want volunteers to know? What do you think a volunteer would need to see?

What do you think would happen once you create your event? How would you get volunteers?

Show how it works…


Got confused when asked to pick a title durin the event creation process

  • didnt understand that the event title was for volunteers

  • Would use a photo of students at the school for event photo

  • Would check google calendar before picking event date/time

  • Felt like she didnt need to police vet volunteers as they were only going to be at the school once and were always going to be supervised by teachers at any given time / not left alone with kids at any given time

15 min 

Support

Reflection on ITF

How are they feeling about running ITF in their school?

How would they describe ITF to their co-workers?

Do they have what they need?

How do they feel about the matching with volunteers? 


  • Happy to run ITF

  • Would also use this to support students in gifted and talented programme / students that wanted to do projects that were out of the scope of teacher capability

5 min

Support

Close and next steps

What are their expectations what will happen next?

What will happen next?

  • Fun through the core functions – talk about key things we are interested in e.g. amount of time needed, volunteer matching, what the events look like at each school, recruiting in 

  • Book in dates

  • Finding volunteers will be our first priority nest year. In feb will we be able to start conversations about that?

  • Best ways to contact one another



Event date booked in

Roles and responsibilities

Voluntarily team member (most likely Walt)- To run usability testing and feed findings back into platform development

Support person – The support persons role with be crucial through the trials and as this will be the first chance to meet it is import that they are there to start building a relationship. It will also be there role to take notes and ask ITF related questions

Whetu – Currently holds the relationship with the schools and it a respected expert in this space 

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